Event planning can be fascinating and daunting at the same time, especially if it entails managing the budget. Lights and sound sets are probably two of the most significant elements that may make or break your event. Whether it is a wedding, a corporate event, or a birthday party, lights and sound sets can make all the difference in creating an atmosphere.
Here is a comprehensive guide on how you can get the best lights and a DJ speaker on rent without cutting out on quality while being in control of your budget. And if you’re looking for a reliable event management company, Jannat Events is perfect for all your needs.
1. Understand Your Needs
First, before going out to look at rental locations to get the best lights and sounds rental price, you should understand what you need. Consider the following things:
- Type of Event: Different occasions require setting up different things. A wedding requires exquisite lighting and a fine quality of sound system for speeches and music, while a corporate event would require much more sophisticated audio-visual equipment.
- Venue Size: The size of the venue will determine how much and what type of equipment you will need. Larger venues require larger and more powerful sound systems and heavy lighting.
- Audience Size: You can also guide yourself with the number of attendees to a certain extent. The more attendees, the larger the audience, which requires a more massive sound system that everyone can hear clearly.
2. Determine a Budget
Limit your spending on lighting and sound. This helps narrow the options and prevent overspending. When trying to set a budget, be realistic about what you need and what equipment you may require.
3. Look for Rental Houses
In a specific area, it is often handy to find rental companies that typically deal with event lighting and sound. Here are a few tips that will guide you in making the best offers:
- Compare Prices: Obtain quotations from other companies for price comparison. It is not only about the price; the quality of equipment and the reputation of the company matters too.
- Read Reviews: Read online reviews and testimonials of how other people perceive the services the company has rendered.
- Ask for Recommendations: If you know someone who recently held an event, ask for recommendations from them.
4. Package Deals
Sometimes, the company will include package deals for lighting and audio equipment. The savings from acquiring these in a package may sometimes be better than renting each piece separately. Ask for any packages that are available and what they contain.
5. Bargain
Don’t be afraid to try to bargain or negotiate the price. Most rental companies have some latitude; if you are renting more items or booking in a slower time of year, they may be willing to negotiate. Ask them whether they have any discounts or can beat the quote elsewhere.
6. Inspect the Equipment
Before you rent any equipment, inspect the equipment. Know whether it functions well and if it does what you need it to do. To make doubly sure, ask for a demo of the equipment so you will understand how to handle it.
7. Set up and Take-down Arrangement
Some rental companies actually include setup and breakdown in their packages; others charge for those services, so be sure to clarify ahead of time. If you are doing setup in-house, be sure you have the time and manpower to do it right.
In case you are highly miserly, there is also an option of DIY. You can rent basic equipment and try to set it up yourself, although there are numerous online tutorials and guides that can help you set it up. That, too, will take some time and require some technical know-how.
9. Book in Advance
You’ll save money when you pre-book your equipment. In fact, most companies will give you discounts when you reserve early. Also, booking early will help you get the kind of equipment you need in time to stay within the peak season schedule.
10. Review the Rental Agreement
Caution should be exercised before the dotted line is made. You should ascertain all the terms that accompany the agreement, like the number of months you will rent and how you will pay for it. The extra costs should not make you forget your straightforward understanding of the contract, and if you have any questions about the same, you should find answers with the rental agency to clear the air on possible future misunderstandings.
Jannat Events: Your Trusted Partner for Event Planning
There is a possibility of finding lights and sounds within your budget just by doing a little planning and some research. Indeed, you can go a long way with intelligent preparation, knowing your needs beforehand, defining your budget, and then being very careful in selecting the rental company for event planing.
For those seeking a reliable and affordable rental service, Jannat Events can assist you with a range of lighting and sound systems for any and every type of event, regardless of how small or large. We provide you with professional service at competitive prices; your event can’t help but succeed. We provide all the services regarding audio and video equipment on rent so that your event becomes hassle-free.
Our team of experts ensures that the customers get the best of the equipment so we can just improve your guest’s experience at the event. For any type of arrangement, whether it is planning, creating a sound system on rent, or deciding the venue of the event, Jannat Events is here to help you in almost every possible way.
