Organizing any sort of event could become overwhelming if one has not done it before. Be it a corporate event, birthday party, or any social event, you should hire a professional event planner to make your event successful and memorable.
An accomplished event planner will then make your idea a reality. We at Jannat Events offer the best event management services in Dubai at the most affordable price. Finding the right event planner can be challenging since many factors need to be considered. Here are some essential tips for choosing the best event planner for your needs.
How to Choose the Best Event Planner?
Looking for the best event management company in Dubai comes with a lot of factors that must align with your needs. Here’s what you should consider to make an informed decision:
1. Plan Your Needs and Goals
You should plan out all your needs and goals before hiring event planners. First, you need to determine what kind of event you want to celebrate. Consider the special things you want for your event, your targeted audience, and your budget. It will help you decide the best event organizer that may suit your needs.
2. Research and Shortlist Companies
You can research an event management company in Dubai through search engines, social media, and event industry websites. You can also get references from colleagues, friends, or industry professionals who have worked with independent event planners in Dubai before. Check the firms affiliated with professional associations such as the International Live Events Association or the Middle East Event & Exhibition Association, which is Headquartered in Dubai.
3. Experience and Expertise Assessment
The firm’s portfolio should be checked to assess experience with similar events. The events should be varied to reflect broad skills. Be sure if they specialize in the event type you are hosting. Some companies may have more expertise in handling corporate events, while others in weddings or social events. You can also request case studies or detailed past event examples of theirs with outlines of what problems arose and how they handled them.
4. Read Reviews and Testimonials
Check their review and testimonials on places like Google, Facebook, and Yelp. Look for testimonials on the company’s website and request references from previous clients to get first-hand feedback.
5. Assess Their Network and Resources
A professional event management company will have good vendor relationships. Vendors include caterers, decorators, AV suppliers, and a host of various venues. Find out how much they can do in-house and what they outsource. Companies that have more in-house resources are usually able to maintain better control over quality.
6. Check Certifications and Insurance
Ensure that they have some kind of certification, such as CMP or Certified Meeting Professional and CSEP or Certified Special Events Professional. Check if they have enough insurance to cover liability in case something goes wrong.
7. Check Communication and Responsiveness
You need to schedule an initial consultation with a potential coordinator to discuss your needs regarding the event and judge their communication. Note how quickly and professionally they respond to your questions and whether they show interest in your event.
8. Discuss Their Planning Process
Ask about their planning process, including timelines, milestones, and logistics management. Be sure they can and will offer custom services to meet your exact needs, not just a cookie-cutter solution.
9. Consider Technology and Innovation
Check about the technological aspects they have in place for planning and management, such as an event app, registration system, or virtual event platform. Seek those who are well-current on trends in events and weave innovative ideas into your program.
10. Judge Budget Transparency
Request detailed proposals that break down the costs. The vendor should have good budget management skills and be able to come up with cost-saving suggestions for products without compromising on quality.
11. Assess Their Problem-Solving Skills
Ask how they handle unforeseen issues or emergencies during events. Make sure that they have some solid contingency plans in place for various scenarios. This will ensure that they can handle everything regarding your event and that you can be at peace while enjoying the event rather than worrying about all the management.
12. Availability and Flexibility
The companies that deal with event planners often have challenging schedules and deadlines. Discuss the event timeline to ensure their availability and flexibility. Enquire about workload and availability through the planning process and on event day.
13. Have a Face-to-Face Meeting
When hiring professional event organizers in Dubai, it is necessary to have a face-to-face meeting with them. Just because their work is Pinterest-worthy – doesn’t confirm that you will be comfortable with it. Meet them in person and discuss your requirements with them, seeing what ideas they bring to you. Of course, you need to be pretty thorough with that one!
14. Legal and Contractual Factors
Take time to go through the contract, wherein all services, deliverables, and costs are noted. Inquire about the terms and conditions in relation to cancellation, change, and refund policies. It’s essential that you consider these factors before you sign any contract with them to save yourself from any last-minute inconvenience.
15. Avoid Following the Herd
This is your event– make sure not to get in the herd. Be careful when selecting an event company for a wedding in UAE; just because they are an Instagram sensation is not a good idea. Pick someone with whom you will feel comfortable talking – as they will be taking care of all your needs and requirements during your event. As you will be communicating with them daily, ensure that you select one that can grasp your vision efficiently.
By following these tips, one would be in a position to choose the best event management company in Dubai, which would not only be able to meet their expectations but also ensure the occasion turns into a grand success.
Jannat Events: The Best Event Organisers in Dubai
Are you looking for the best event organisers in Dubai? Jannat Events is the only company you need to organize every event perfectly. With many years of experience, we have been conceptualizing events, strategizing storytelling, creating content, procuring talent, directing creatively, designing and décor, designing scenery, exhibiting displays, doing tailored events, and much more.
We provide management services for both social and corporate events. Our services range from logistics and planning to lighting, staging, catering, travel management, technical production, and venue management. You can contact us to discuss the details of your event and get an idea about the quotation.
